Purchase Order Formulation & Award

• Compile all ‘agreed to and approved’ documents from vendor and client, and issue signed hard copy purchase order to vendor

- It is relatively common after the negotiations for purchase of major capital equipment have concluded, and all technical clarifications requirements have been addressed, that the item for purchase has evolved into a substantially or moderately different product from what was specified in the orginal documentation. The specifications may have changed during the Procurement Cycle with input/agreement from the Supplier and Client, i.e. inlet/outlet sizing, new material type to meet service conditions, different peripheral equipment, added options etc.

-Purchasing Options Inc. acting as the key contact point between the Supplier and all Client departments, ensures all latest and 'agreed to changes' to the specifications are included in the final Purchase Order document for issue to the successful bidder. 
 

• Expedite signed copy from vendor

- We will expedite the issuance of the purchase order to the sucessful bidder, and expedite the receipt of the signed Purchase Order document on your behalf.

• Formulate and issue to client detailed auditable files noting all correspondence from  RFQ stage to Purchase Order Issue stage

- All documents containing orginal Request for Quotation, Supplier Quotations, Supplier Correspondence, Executive Summary and Recommendations, Spreadsheet Bid Summary Analysis, Formal Purchase Order, and Expediting & Inspection Status Reports (if applicable) will be supplied to Client.